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Florida Content Requirements Guide

Updated June 16, 2025



This guide has been assembled to help you understand the requirements of the statutes of the State of Florida.

This guide reflects our best understanding of the act. It is not intended to serve as legal advice and is not guaranteed to be free of errors or omissions. We always recommend that you also consider the advice of your licensed community association manager (LCAM) and association council.

Scroll down to begin.

Let's determine your requirements...

The state of Florida has different requirements for different classifications of associations. Just because your community is a high-rise doesn't mean it is a condominium; and just because your community is a collection of freestanding houses doesn't mean it is a Homeowners Association (HOA).

You will find your chapter applicability in your governing documents, typically in the Articles of Incorporation. If you're unable to find this information, check with your association council or licensed community association manager (LCAM).


Show requirements specific to your association...

Chapter 718 Condominium (COA)

Chapter 719 Cooperative (Co-Op)

Chapter 720 Homeowners Association (HOA)


Show a comparison of requirements...

For Condominium (718), Cooperatives (719), and Homeowners Associations (720)

Now scroll down to continue to the requirements and details.

What's required

Florida Co-Ops governed under Statutes 719

The state of Florida does not require your association to have a website at this time.

HOWEVER, if you do, there are a few minimum requirements. These requirements show as "All" on the "Applies To" column below.

Retention requirements shown below apply only to your association website.
The Physical and Website retention requirements of association records differ, and are defined by your governing documents and Florida Statutes.

Management and Estoppel Certificate Contact Information
Item Applies To When Placement Format Minimum Retention*
Rotate your mobile device 90° to view additional columns of information in the table below.
Text designating a person or entity with a street or e-mail address for receipt of a request for an Estoppel certificate.
[ click here for details ] 		ALL
Co-Ops		 Immediate Property Management Contact entry Text in Comments field Always required

Meetings
Item Applies To When Placement Format Minimum Retention*
Rotate your mobile device 90° to view additional columns of information in the table below.
Notice and Agenda for UNIT OWNER meeting
And any items being voted on by the unit owners at the meeting (including Elections, Budget Ratification, and Special Meetings) [ click here for details ] 		ALL
Co-Ops		 Minimum: 14-days prior
Recommended: Same time as physical mailing to owners		 Agendas and Notices of Meetings (folder), and create a Newsboard Article to display from the time you send the physical mailing through the meeting date. PDF Retain until the end of the meeting
Notice and Agenda for any BOARD Meeting
(including closed/executive session meetings) [ click here for details ] 		ALL
Co-Ops		 Same time as physical posting Agendas and Notices of Meetings (folder), and create a Newsboard Article to display from the time you post the notice on property through the meeting date. PDF Retain until the end of the meeting
Notices of Meetings and Agendas for associations with Digital Signage / Community Channel
[ click here for details ] 		ALL
Co-Ops		 Same time as physical mailing or physical posting A short Newsboard Article should be created for membership meetings, and use of the Newsboard Banner for board of directors meetings. Text in Newsboard Banner / Article Retain until after the meeting

202

Management and Estoppel Certificate Contact Information

Text designating a person or entity with a street or e-mail address for receipt of a request for an Estoppel certificate.


From 719.108 (6); and 720.30851 in the act:

Each association shall designate on its website a person or entity with a street or e-mail address for receipt of a request for an Estoppel certificate issued pursuant to this section.

[ Return to the table of requirements ]


Estoppel Certificate Contact Information should be added to your Property Management Contact entry (found in the Property Management Contact control panel) in the Comments and Supplemental Content field.

This information accessed by clicking the "Contact Property Management" link on the home/login page, the "More Information" link inside the Property Management container of the Navigation Column, and within the Utilities & Local Links modules.

Details:
Format Text in Comments field
When Immediate
Placement Property Management Contact entry
Permissions:
Owner Required Renter Required Realtor Required Public Required
Retention Requirements:
Minimum Retention Always required
*Minimum Retention requirements shown above apply only to retention on your association website. Physical retention requirements of association records will differ, and are defined by your governing documents and Florida Statutes.

[ click the image to enlarge Control Panel setting ]

218

Meetings

Notice and Agenda for UNIT OWNER meeting
And any items being voted on by the unit owners at the meeting (including Elections, Budget Ratification, and Special Meetings)


From 719.106 (1) (c); and 720.303 (2) (c) 1. in the act:

...In addition to any of the authorized means of providing notice of a meeting of the board, the association may, by rule, adopt a procedure for conspicuously posting the meeting notice and the agenda on a website serving the condominium association for at least the minimum period of time for which a notice of a meeting is also required to be physically posted on the condominium property. Any rule adopted shall, in addition to other matters, include a requirement that the association send an electronic notice in the same manner as a notice for a meeting of the members, which must include a hyperlink to the website where the notice is posted, to unit owners whose e-mail addresses are included in the association's official records.

[ Return to the table of requirements ]


Many governing documents stipulate that Notices of Meetings and Agendas be posted in conspicuous locations. We have heard compelling arguments that websites are conspicuous locations, especially in our post-pandemic era where we host meetings virtually. To be safe, we recommend adding Notices of Meetings and Agendas to your website.

Tip: The notice and agenda document does not need to be retained on the website past the meeting date. We recommend retaining the document until the meeting minutes are available, or for up to one-year, whichever is less.

Details:
Format PDF
When Minimum: 14-days prior
Recommended: Same time as physical mailing to owners
Placement Agendas and Notices of Meetings (folder), and create a Newsboard Article to display from the time you send the physical mailing through the meeting date.
Permissions:
Owner Required Renter No Realtor No Public No
Retention Requirements:
Minimum Retention Retain until the end of the meeting
Recommended Retention Retain until after the Meeting Minutes are published
Maximum Retention* 1-year
*Minimum Retention requirements shown above apply only to retention on your association website. Physical retention requirements of association records will differ, and are defined by your governing documents and Florida Statutes.

[ click the image to enlarge example 1 ]
[ click the image to enlarge example 2 ]

219

Meetings

Notice and Agenda for any BOARD Meeting
(including closed/executive session meetings)


From 719.106 (1) (c); and 720.303 (2) (c) 1. in the act:

...In addition to any of the authorized means of providing notice of a meeting of the board, the association may, by rule, adopt a procedure for conspicuously posting the meeting notice and the agenda on a website serving the condominium association for at least the minimum period of time for which a notice of a meeting is also required to be physically posted on the condominium property. Any rule adopted shall, in addition to other matters, include a requirement that the association send an electronic notice in the same manner as a notice for a meeting of the members, which must include a hyperlink to the website where the notice is posted, to unit owners whose e-mail addresses are included in the association's official records.

[ Return to the table of requirements ]


Many governing documents stipulate that Notices of Meetings and Agendas be posted in conspicuous locations. We have heard compelling arguments that websites are conspicuous locations, especially in our post-pandemic era where we host meetings virtually. To be safe, we recommend adding Notices of Meetings and Agendas to your website.

Tip: The notice and agenda document does not need to be retained on the website past the meeting date. We recommend retaining the document until the meeting minutes are available, or for up to one-year, whichever is less.

Details:
Format PDF
When Same time as physical posting
Placement Agendas and Notices of Meetings (folder), and create a Newsboard Article to display from the time you post the notice on property through the meeting date.
Permissions:
Owner Required Renter Recommended Realtor No Public Recommended
Retention Requirements:
Minimum Retention Retain until the end of the meeting
Recommended Retention Open meetings: Retain until the Meeting Minutes are published
Closed meetings: Remove after the meeting
Maximum Retention* 1-year
*Minimum Retention requirements shown above apply only to retention on your association website. Physical retention requirements of association records will differ, and are defined by your governing documents and Florida Statutes.

[ click the image to enlarge example 1 ]
[ click the image to enlarge example 2 ]
[ click the image to enlarge example 3 ]

221

Meetings

Notices of Meetings and Agendas for associations with Digital Signage / Community Channel


From 719.106 (1) (c); in the act:

...In lieu of or in addition to the physical posting of the notice on the condominium property, the association may, by reasonable rule, adopt a procedure for conspicuously posting and repeatedly broadcasting the notice and the agenda on a closed-circuit cable television system serving the condominium association. However, if broadcast notice is used in lieu of a notice physically posted on condominium property, the notice and agenda must be broadcast at least four times every broadcast hour of each day that a posted notice is otherwise required under this section. If broadcast notice is provided, the notice and agenda must be broadcast in a manner and for a sufficient continuous length of time so as to allow an average reader to observe the notice and read and comprehend the entire content of the notice and the agenda...

[ Return to the table of requirements ]


If your association adopts a rule or procedure to post Notices of Meetings to your CondoSites Digital Information Display (digital signage) or integrated community channel, you will need to use the Newsboard Banner and/or a Newsboard Article to notice the date, time, and location of the meeting. If you use a Newsboard Article to notice your meeting and the agenda is too long to fit on the display carousel slide, you should refer viewers to the website for the information.

A calendar event should also be created for the event including the date, time, and location of the meeting, plus a link to the agenda document.

Tip: The notice and agenda document does not need to be retained on the website past the meeting date. We recommend retaining the document until the meeting minutes are available, or for up to one-year, whichever is less.

Details:
Format Text in Newsboard Banner / Article
When Same time as physical mailing or physical posting
Placement A short Newsboard Article should be created for membership meetings, and use of the Newsboard Banner for board of directors meetings.
Permissions:
Owner Required Renter Recommended Realtor No Public Recommended
Retention Requirements:
Minimum Retention Retain until after the meeting
Recommended Retention Remove after the meeting
Maximum Retention* Remove before notice of the next meeting
*Minimum Retention requirements shown above apply only to retention on your association website. Physical retention requirements of association records will differ, and are defined by your governing documents and Florida Statutes.

[ click the image to enlarge example 1 ]